01
The call lands.
Nova picks up before the second ring, 24/7, in your brand's voice.
NOVAThanks for calling Ridge Roofing, this is Nova. How can I help you today?
NEURAL VOICE · 0.5s LATENCY
Syntrix Automation · Oregon City, OR
The complete AI office
for service businesses.
One connected system that answers every call, books every job, and follows up on every lead, so your business runs whether or not you're on the job.
Not ready to talk? Take the free leak audit →
Scroll to take it apartSkip the tour
01 · The screen
AI Receptionist & Chatbots
The screen pulls forward and comes alive. Nova answers every call and website chat in your brand's voice, qualifies the caller, and books the job, at 2pm or 2am.
02 · The motherboard
CRM, Pipeline & Automations
The core of the system. Every lead lands in one pipeline, gets tagged by source and urgency, and moves stage to stage on its own. No manual data entry.
03 · The GPU
AI Agents
The horsepower. Custom AI agents handle the repetitive work: quote follow-ups, review requests, scheduling, and client updates, with a human in the loop when it matters.
04 · The ports
SMS, Email & Omni-Channel Outreach
Everything goes out through one set of ports: confirmations, reminders, follow-ups, and review requests by text and email, sent only to contacts who opted in.
System fully configured
Every part working as one system.
Installed for you in 5 to 14 days. Managed by us, owned by you.
< 60sFirst response
24/7Nova on duty
5-14 daysFull install
1Connected system
LIVE PROOF · TEST NOVA BEFORE YOU BUY
Don’t take our
word for it.
Ask Nova.
This is the real thing, not a recording. Ask about pricing, install time, or how she’d handle your calls.
- Same brainThe Nova in this window is the one that answers your phone, your website chat, and your missed calls at midnight.
- Qualifies & booksShe asks the right questions, captures the lead, and can put a free audit on the calendar mid-chat.
- On duty 24/7First response in under 60 seconds. No hold music, no voicemail.
$ Booted. I’m Nova, the AI receptionist that answers, qualifies, and books. Ask me anything about pricing, install time, or how I’d handle your inbound.
↑ AI replies can be imperfect. For anything urgent call 971-444-6022.
§01 · THE LEAK
You’re not
short on leads.
You’re short on systems.
call-loss
62%
inbound calls to field-service businesses ring past hours
response-drift
48h
average follow-up window. By then the job is gone
revenue-leak
$4.2K
the number your bookkeeper sees when a single lead ghosts
ops-vacuum
0
systems most $500K-$5M operators have to actually plug the gaps
ONE SYSTEM · ELEVEN CAPABILITIES · ZERO STITCHED-TOGETHER TOOLS
CRM & PIPELINE✦WEBSITES & FUNNELS✦EMAIL / SMS MARKETING✦WORKFLOW AUTOMATIONS✦CALL & LEAD TRACKING✦PROSPECTING✦BUSINESS AUDITS✦SOCIAL MEDIA MANAGEMENT✦REPUTATION MANAGEMENT✦INTEGRATION SYSTEMS✦AI SUITE✦
§02 · NOVA IN MOTION
One call.
Five moves.
Zero hands on the wheel.
This is exactly what happens the second a lead hits your business, from the ring to the review request. Scroll it.
02
She figures out what they actually need.
Not a script. AI pulls the intent, urgency, and enough details to route the call.
INTENT PARSER
SERVICE98%
Roof leak repairURGENCY95%
Same-dayZIP100%
97045NICHE99%
RoofingSENTIMENT87%
StressedREADY TO BOOK92%
Yes03
Nova offers a real slot, and books it live.
She reads your Google Calendar, respects your working hours, and locks the job while the caller is still on the line.
9:00a10:30a12:00p1:30p2:00pBOOKED3:00p3:30p4:00p4:30p5:00p
▸ BOOKING_CONFIRMED
Marcus Delaney · Tuesday 2:00 PM · $9,400 estimate04
Everything downstream fires at once.
CRM contact, calendar invite, confirmation email, owner alert, pipeline stage. One operation.
CHAIN · 470MS
✓CRM · contact upserted42ms
✓Pipeline → Appointment Scheduled18ms
✓Google Calendar event created184ms
✓Confirmation email sent112ms
✓Owner notification sent89ms
✓SMS reminder queued (24h + 2h)25ms
05
She keeps them warm until the tech shows up.
Reminders, no-show recovery, and review requests, sent to customers who opted in, running whether you sleep or not.
REMINDER · 24h
SMS · in 22h
Reminder: your Ridge Roofing visit is tomorrow at 2 pm. Reply STOP to opt out.
REMINDER · 2h
SMS · tomorrow
Nova here. The tech is on their way in about 2 hours. Text back anytime.
REVIEW REQUEST
SMS · +1d after
How did we do? Leave a Google review here: g.co/…
REACTIVATION · 90d
EMAIL · +90d
Time for the annual roof check. Book it in 2 taps.
§03 · LIVE DEMO
Not a case study.
The actual product.
Three panels from the real Syntrix admin. Not photoshopped screens with your logo. Not concept art. The interface you inherit when you buy Growth or above.
01 · OPS ROOM · /admin/pipeline
See every lead move, the second it moves.
Not a screenshot of Salesforce with your logo photoshopped in. This is the actual pipeline every Syntrix customer runs on. Drag any card. It saves. Nova watches it in real time.
Pipeline30 CONTACTS · $101,500 PIPELINE VALUEFILTER+ CONTACT
SWIPE THE BOARD →
PROSPECTING12
Rick · HVAC PDX
prospect$18K
Ellis Roofing
cold$7.2K
Nova Plumb Co.
audit-sent$12K
NEW LEAD8
Marcus · 503-555-0182
hot-lead$4.8K
JUST BOOKED · NOVA
Sherry K. · Landscaping
voice-lead$2.1K
T. Weathers
form—
APPT SCHEDULED5
Elm Ridge HVAC
appt-booked$9.4K
Tue 10:30a
Basin Plumbing
appt-booked$6.0K
Wed 2:00p
PROPOSAL3
Cascade Roofing
quoted$28K
CLOSED WON2
Ridge & Sons
customer$14K
/admin/pipeline · LIVE UI RENDITIONSAME PANEL YOU INHERIT ↗
02 · VOICE · /admin/voice
Every call transcribed. Every lead captured.
Inbound and outbound calls, live transcripts, voicemail-to-email fallback, and mid-call bookings. The same panel your ops manager will live in.
INBOUND CALLS · TODAY
10:42aLIVE
+1 503 555 018202:14hot-lead
10:31aBOOKED
+1 971 555 011703:48appt-booked
09:58aVOICEMAIL
+1 360 555 004401:12vm-lead
09:12aCOMPLETED
+1 503 555 029304:22nurture
LIVE TRANSCRIPT · MARCUS D.STREAMING
CALLERHi, do you handle roof leak repairs on Tuesdays?
NOVAYes we do. Which zip are you in and how urgent is the leak?
CALLER97045. It's leaking into the attic right now.
NOVAThat's urgent. I can slot a same-day tech at 2 pm or 4 pm today. Which works?
CALLER2 pm. Marcus Delaney, marcus@ridge.co.
NOVABooked, Marcus. Confirmation is on the way. A tech will call 15 mins out.
▸ BOOKING_CONFIRMED · $9,400 PIPELINE VALUE
AI MODEL · NEURAL VOICE→ CRM CONTACT #4193
/admin/voice · LIVE UI RENDITIONSAME PANEL YOU INHERIT ↗
03 · SEQUENCES · /admin/automations
Nurture, remind, reactivate. Running whether you sleep or not.
The upcoming queue: SMS and email actions scheduled to the minute, sent only to contacts who opted in. Cancel any of them with one click.
PENDING37
SENT · 24H184
SEQUENCES6
SKIP RATE4.1%
UPCOMING QUEUEAUTO-REFRESH 15s
NURTUREDay 1
SMS → +1 503 555 0182Marcus, Nova here. Confirming your 2pm tech visit for the roof leak.
in 23mREMINDER24h
SMS → elm@ridge.coReminder: your Automation Audit is tomorrow at 10:30a PT.
in 4h 12mREMINDER2h
SMS → basin@plumb.coNova here. Your audit call starts in 2 hours. Link on the way.
tomorrowREACTIVATE90d
EMAIL → kellyroof@pdx.coIt's been 90 days. Quick check-in from Nova at Syntrix.
in 2dMISSEDinstant
SMS → +1 971 555 0044Sorry we missed you. Book a call: syntrixautomation.com/book
queuedEXECUTION LOG
SMS delivered · nurture · Day 2· contact #4188 · 12:04
Nova booked Marcus Delaney · Roofing· Tue 2pm · Google Cal ↗
Confirmation email · Basin Plumbing· 11:58
Missed-call text-back fired· +1 971···0044 · rate-limited 24h
Voice call ended · 03:48· transcript emailed to owner
/admin/automations · LIVE UI RENDITIONSAME PANEL YOU INHERIT ↗
§04 · SERVICES · 8 SYSTEMS · 1 STACK
Every part of
your ops, engineered
as one.
Pick a piece, or take the whole system. Each service integrates with every other, because fragmented tools are why your ops break in the first place.
01CORE+
Lead Generation Systems
You're paying for leads that never get contacted, never get qualified, and never make it to your pipeline. Ad spend evaporates while your…
READ THE FULL WORK ↗02CORE+
CRM Setup & Pipeline Management
Your CRM is a graveyard. Half the fields are empty, half your team ignores it, and nobody knows what stage anyone is in. Deals slip because…
READ THE FULL WORK ↗03FULL SCALE+
Website & Funnel Development
Your website is a brochure, and a slow one. It doesn't rank, doesn't convert, and doesn't tell the calendar when someone is ready to book.
READ THE FULL WORK ↗04GROWTH+
AI Chatbots
Most website visitors leave without contacting you. The ones who do message you often wait a day for a reply, and half of them are gone by…
READ THE FULL WORK ↗05GROWTH+
AI Voice Receptionists
Every missed call is a job lost. Your team can't answer at 6pm, on Saturdays, or during service calls, and that's exactly when leads call.
READ THE FULL WORK ↗06FULL SCALE+
AI Agents
The tasks eating your day are the ones that shouldn't need you: quote generation, invoice follow-up, review requests, scheduling, client…
READ THE FULL WORK ↗07CORE+
Automated Follow-Up
Every lead you don't follow up with is money you already paid to acquire. Most owners stop after one or two touches. The lead needed five…
READ THE FULL WORK ↗08GROWTH+
Social Media Management
Consistency wins on social, but you don't have time to post three times a week, respond to DMs, or figure out what to say.
READ THE FULL WORK ↗§05 · PRICING · SETUP + MONTHLY
Three tiers.
One honest system.
Every tier includes install, training, and ongoing optimization. No long-term contracts. Cancel anytime after 90 days.
FIX THE BASICS
Core
For owners who need the leaks plugged, fast.
$197/ MO
+ $500 ONE-TIME SETUP
- CRM setup with pipeline
- Lead capture forms and landing page
- Instant response SMS and email (under 60s)
- Nurture drip (Day 1 / 2 / 4 / 7)
- Contact tagging and lifecycle stages
- Weekly ops report
MOST POPULAR
MOST OPERATORS LAND HERE
Growth
Where most $500K to $2M operators land.
$397/ MO
+ $1,000 ONE-TIME SETUP
+ AD SPEND BILLED SEPARATELY
- Everything in Core
- Ads management + weekly social posts & short videos
- Nova AI chatbot (24/7)
- AI voice receptionist
- Advanced pipeline and auto-tagging
- Booking calendar and reminders
HAND OPS TO THE MACHINE
Full Scale
For operators ready to hand ops to the machine.
$797/ MO
+ $2,500 ONE-TIME SETUP
+ AD SPEND BILLED SEPARATELY
- Everything in Growth
- Custom AI agents for your ops
- Website and funnel build (included)
- Dedicated ops manager
- Priority integrations (QuickBooks, ServiceTitan)
- Monthly strategy calls
EVERY POSSIBLE FEE · NOTHING HIDDEN
- One-time setup: Core $500, Growth $1,000, Full Scale $2,500
- Monthly plan: Core $197, Growth $397, Full Scale $797
- Included each month: Core 1,000 texts. Growth 300 AI call minutes + 2,000 texts. Full Scale 750 minutes + 5,000 texts. Local business number included on every plan.
- Over your allowance: $0.20 per AI call minute, $0.03 per text, itemized on your invoice
- Carrier texting registration: $19.50 one time, passed through at cost
- Ad spend (Growth and Full Scale): paid to the ad platforms, separate from your plan
That's the full list. No other fees. Cancel anytime after 90 days with 30 days' notice.
NOT SURE WHICH TIER FITS? → COMPARE EVERY FEATURE
OR START WITH THE FREE SELF-GUIDED LEAK AUDIT →
§06 · QUESTIONS EVERY OPERATOR ASKS
The honest answers.
How is this different from a VA or another SaaS?+
A VA quits. SaaS collects dust. Syntrix is one connected operating system (CRM, follow-up, chat, voice, calendar) running whether or not anyone shows up. You don't manage tools. The system manages the tools.
How long until I'm actually live?+
Core installs in 5 to 7 days. Growth in 7 to 10. Full Scale in 10 to 14. You're capturing leads while we tune the deeper automations.
Do I need to be tech-savvy?+
No. We install everything, train your team in one recorded 60-minute session, and stay available for support.
What if I already have a CRM?+
We usually make it work properly instead of replacing it. Most owners are already paying for tools they don't use. We audit that first.
Can this work for my niche?+
If you run HVAC, plumbing, roofing, electrical, landscaping, pest control, cleaning, or another field-service business doing $500K+ per year, yes.
How does pricing work?+
Three tiers: Core ($197/mo + $500 setup), Growth ($397/mo + $1,000 setup), Full Scale ($797/mo + $2,500 setup). Ad spend for Growth and Full Scale is paid directly to the ad platforms, separate from your plan. Every plan includes a local business number and a monthly usage allowance: Core, 1,000 texts. Growth, 300 AI call minutes and 2,000 texts. Full Scale, 750 minutes and 5,000 texts. Above that, it's $0.20 per AI call minute and $0.03 per text, itemized on your invoice, plus a one-time $19.50 carrier registration at cost. No other hidden fees (see usage details). Cancel anytime after 90 days with 30 days' notice.
TEXT MESSAGING
With your consent, Syntrix Automation may send service and marketing text messages. Marketing texts are sent only to people who opt in separately. Msg & data rates may apply. Reply STOP to opt out, HELP for help. See our SMS opt-in details, Privacy Policy, and Terms.
§07 · SHIP